2. CONTACT DETAILS OF CONTROLLER
Solar Foods Oy
Business ID: 2872116-8
Correspondence address: Laserkatu 6, 53850 Lappeenranta, Finland
E-mail address: firstname.lastname@example.org
Contact person: Pasi Vainikka, CEO, +358 40 582 5987
3. PERSONAL DATA COLLECTED
We may process the following information relating to job applicants:
- full name;
- date of birth;
- address and contact details;
- application and curriculum vitae and the information included in them;
- educational and professional background;
- qualifications and skills (for example language skills);
- results of any test or evaluation results carried out in connection with recruitment;
- possible consent given by the applicant for storing the data for future recruitment;
- any other information provided by the applicant or generated by us during the recruitment process; and
- communication with us during the recruitment process.
We only collect and store information that is either relevant for filling in the position in question or necessary for the rights and obligations of either party in the context of establishing an employment relationship.
In certain cases, we may also engage in candidate sourcing and headhunting to fill certain positions (“Headhunting”). In this context, we may collect and process personal data available from public sources, such as the information available on a potential candidate’s LinkedIn profile.
4. SOURCES OF PERSONAL DATA
We primarily receive personal data directly from you.
With your consent or when otherwise legally allowed, we may also acquire certain information from relevant authorities or public registers.
During a recruitment process we may, with your consent, contact a reference you have provided us with, such as your former employer. In this case, we may get some information from such a reference.
When engaging in Headhunting, we may collect personal data relating to the professional profile of potential candidates from Linkedin and other similar public sources.
5. THE PURPOSE AND LEGITIMATE GROUNDS OF PROCESSING
Applicant data is processed based on a pre-contractual relationship at your request in order for us to assess the potential grounds for entering into an employment contract with you.
When engaging in Headhunting we process personal data based on our legitimate interests.
6. STORAGE PERIOD
With your consent, we may store personal data for future recruitment purposes for a longer period. You may at any time withdraw your consent for such processing.
7. INTERNATIONAL DATA TRANSFERS
Personal data is primarily stored within the European Economic Area.
However, in certain cases we may transfer or access personal data outside the European Economic Area. In such cases we provide adequate protection for the transfers of personal data to countries outside of the European Economic Area through a series of agreements with our service providers based on the Standard Contractual Clauses or through other appropriate safeguards.
8. THE RECIPIENTS OF PERSONAL DATA
We do not share personal data with third parties outside of our company unless one of the following circumstances apply:
For legal reasons
We may share personal data with third parties outside our organization if access to the personal data is reasonably necessary to: (i) meet any applicable law, regulation, and/or court order; (ii) detect, prevent or otherwise address crime and/or security issues.
To authorized service providers
With your explicit consent
We may share personal data with third parties outside of our organization for other reasons than the ones mentioned before, when we have your explicit consent to do so. You have a right to withdraw such consent at any time.
9. YOUR RIGHTS
Right to access
You have a right to access the personal data processed by us. This means that you may contact us and we will inform you what personal data we have collected and processed regarding you and the purposes such data are used for.
Right to withdraw consent
In case the processing is based on a consent granted by you, you may withdraw the consent at any time.
Right to correct
You have the right to have incorrect, imprecise, incomplete, outdated, or unnecessary personal data we have stored corrected or completed. You have the right to update for example your contact information or your other personal data.
Right to deletion
You may also ask us to delete your personal data from our systems. We will comply with such a request unless we have a legitimate ground to not delete the data.
Right to restriction of processing
You may request us to restrict the processing of personal data for example when your data erasure, rectification or objection requests are pending and/or when we do not have legitimate grounds to process your data.
Right to object
You may have the right to object on grounds relating to your particular situation to the processing of your personal data based on our legitimate interest. We will comply with such objection unless we have a legitimate ground not to.
Right to data portability
You have the right to receive the personal data you have provided us with in a structured and commonly used format.
How to use your rights
If you want to use your rights, please send us a letter or secure e-mail.
We may reject requests that are unreasonably repetitive, excessive, or manifestly unfounded.
10. INFORMATION SECURITY
We do our best to keep your data safe and secure. We use administrative, organizational, technical, and physical safeguards to protect the personal data we collect and process. Our security controls are designed to maintain an appropriate level of data confidentiality and integrity.
11. LODGING A COMPLAINT
In case you consider our processing of personal data to be inconsistent with the applicable data protection laws, you have the right to lodge a complaint with the local supervisory authority for data protection. In Finland, the competent authority is the Data Protection Ombudsman (www.tietosuoja.fi ).